Registration of Birth of Children Eligible for Indian Nationality
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1.            For a child born in the Netherlands to be registered as an Indian citizen, the application is to be made online. Procedure for submitting online application is detailed at the end. For detailed information, applicants are requested to visit the website of Ministry of Home Affairs at web link:

2.            After filling-in the application online, hard copy (printout) of the online application needs to be signed by the applicants/parents and submitted at the Consular Section of the Embassy of India if the applicant(s) reside within the consular jurisdiction of the Embassy of India in The Hague,along with other prescribed documents in original, a self-attested photocopy set of prescribed documents and the prescribed fee. For this service, applicants have to apply in person.

3.            If the application is made within one year of birth of child as per above-mentioned process and subject to fulfilment of the eligibility criteria according toMinistry of Home Affairs guidelines, the Embassy of India shall register the birth of the child as an Indian citizen and issue the Birth Registration Certificate. Where application is made after one year of birth of the child, the process is the same except that such application will be forwarded to Ministry of Home Affairs for approval.

4.            Documents Required: As per the eligibility criteria and documents required to apply for registration of birth of a minor child under section 4(1) of the Citizenship Act 1955, the following documents in original along with a self-attested photocopy set of the original documents are to be annexed with the application (the original documents shall be returned to the applicant immediately after verification at the Consular Section).

      i.        Birth Certificate of the child issued by the competent Dutchauthorities.

     ii.        Passports of both the parents.

    iii.        Certificate of Indian citizenship of parent(s) if the Indian parent(s) has/have acquired Indian citizenship by registration/naturalization.

    iv.        Marriage Certificate of the parents.

     v.        In case one of the parents holdsDutch nationality, a letter from the Dutch Ministry of Interior/ IND stating that the child has not acquired Dutch nationality would also be required.

If either of the parents holds a foreign nationality other than Dutch, then a letter/ certificate from the concerned Embassy/ High Commission/ Consulate of that country in the Netherlands stating that the child has not acquired nationality of his / her parent would be required.

Note: Applicants are advised to go through the provisions of the Indian Citizenship Act, 1955 and the Rules framed thereunder before submitting the application for grant of Indian Citizenship.

5.            Further requirements are as under:

      i.        Declaration Form dully filled in and signed by the parents (for Declaration Form, please visit the link ‘Forms for Consular Services’).


                     a.        In case of Indian nationals: Valid passport in original of both parents and self-attested copies of first two and last two pages of the passport and the page (s) containing Passport Officer’s observation(s) (if any).

                     b.        In case one of the Parents holds foreign nationality: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.

    iii.        Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or lease deed (of house) etc. where the applicant’s address is clearly mentioned, should be provided, OR Uittreksel from Gemeente where applicant’s address in the Netherlands is clearly mentioned should be provided.

    iv.        Visa Status: Copy of passport page/Dutch Residence Permit Card showing the visa status should be enclosed.

     v.        Other supporting documents in original with a self-attested photocopy set.


Fee: € 25.00. Payable by debit card (PIN). Cash is accepted as an exception if exact amount is tendered.

Processing Time: Normally, 7-8 working days, if the application is made within one year of birth of child. Where the application is made after one year of birth of the child, no definite time frame can be given as the application is forwarded to Ministry of Home Affairs for approval.

Please Note:

  • Name of the father and the mother entered in the Birth Certificate of the child should match with the names appearing in their passports. In case of any discrepancy/some difference in names, an observation in this regard is required to be obtained from the concerned Birth Registrar’s office.



 Procedure for submitting online application:

      i.        Go to Ministry of Home Affairs website by typing in address of web browser

     ii.         After accessing the above mentioned website the applicant shall select the option “Registration of birth of a minor child at an Indian Consulate under Section 4(1) of the Citizenship Act, 1955”. A person who has not attained the age of 18 years is considered a minor. Parents / legal guardians of the child must sign in the column prescribed for them in the form.

    iii.        Click 'Apply Online' button to fill up the form.

    iv.        Each online application form is meant for one person only. Separate application has to be filed for each child.

     v.        The online form should be filled in block/capital letters.

    vi.        Furnish information exactly in the manner asked for in the forms, especially the name, address and date of birth as per entries in the passport.

   vii.        Once the online application form is submitted by the applicant, further modifications are not allowed. Hence applicants are requested to check and validate the details before saving the online application form.

    ix.        After filing all the details in the online application form, save the form.

     x.        As soon as the form is submitted, an MHA File number will be generated automatically and will appear on the screen as an acknowledgement. Applicants are advised to note the MHA File Number for further correspondence.

    xi.        Applicants have to upload the prescribed supporting documents and then click the Print application tab from the main menu.

   xii.        After clicking on Print application tab from the main menu, the applicant has to enter his/her MHA File Number to access the submitted application. A PDF application form shall be displayed with an option of pasting applicant's recent passport size photograph. Recent passport size photograph of the applicant is to be affixed on each form in the prescribed space. Photograph to be affixed on the application should be of square shape of size 35x35 mm (with 80% coverage by face). It should have light colour background (not white) without border with front view of the child’s head and shoulders showing the full face in the middle of the photograph. It should not be stapled and should not have anysignature. Photographs that do not conform to these standards will be rejected and may cause a delay in processing the applications.

  xiii.        The applicants (parents) shall take a printout of the application submitted by them. Parents are required to put their Signatures/Thumb Impressions at the designated signature box.

Note: Apart from the general mandatory requirements mentioned above, applicant may be advised to submit additional documents, after scrutiny, on case to case basis.